Posting Detail Information

Working TitleProject Administrator - Fort Collins, CO

Position LocationFort Collins, CO

Work LocationPosition qualifies for hybrid/in-office work

Research Professional PositionYes

Posting Number202400693AP

Position TypeAdmin Professional/ Research Professional

Classification TitleProf/Indiv Contrib I

Number of Vacancies

Work Hours/Week40

Proposed Annual Salary Range$60,000-65,000. Salary is commensurate with experience and qualifications.

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https://inclusiveexcellence.colostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

• Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf)

• Explore the additional perks of working at CSU here.

• For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .

• Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !

Desired Start Date

Position End Date (if temporary)

To ensure full consideration, applications must be received by 11:59pm (MT) on05/28/2024

Description of Work Unit

CEMML is a research, education, and service unit within the Warner College of Natural Resources at CSU . CEMML applies the latest and most appropriate science to promote the sustainable management of natural and cultural resources on Department of Defense (DoD) and other public lands. We provide technical support, conduct applied research, and offer career development and learning opportunities to support resource stewardship. We collaborate with our sponsors and other CSU departments to resolve complex environmental issues, leaving a legacy of science-based decisions that sustain our resources for future generations.

CEMML is at the forefront of solving complex environmental problems for federal land managers for nearly 40 years and have earned a reputation for being responsive to customer needs and for providing quality products on time, in scope, and within budget.

CEMML manages 240+ projects and generates over $100 million dollars in awards annually, accounting for roughly one-fourth of CSU’s entire research budget. Our Fort Collins staff complements over 500 full-time and seasonal employees working at more than 75 DoD facilities around the world.

To learn more about CEMML’s contributions to land management, our mission, vision, and values, please visit http://www.cemml.colostate.edu/.

Position Summary

A Project Administrator position is available with the Center for Environmental Management of Military Lands ( CEMML ). The Project Administrator will support our project management team to help coordinate a group of interdisciplinary specialists that execute cultural and natural resource projects for military installations. This position is located at Colorado State University’s ( CSU ) main campus in Fort Collins, Colorado, but telework arrangements will be considered.

This position will provide administrative support to help coordinate a growing team working on multiple, simultaneous cultural and natural resources projects. These projects are often multi-year and involve complex schedules with numerous deadlines and deliverables. The primary role of this position will be to use project management software(i.e., SmartSheet) to develop and maintain timelines and clearly communicate those timelines with the team. In addition, the Project Administrator will support project managers with reviewing completed projects for potential issues (e.g., formatting inconsistencies ortypos), ensuring products fulfill project requirements, and assist with tracking and reporting project progress. As such, the position will require excellent communication, organization, and creative problem solving skills. This is an excellent position for someone who would like to work closely with project managers and gain experience coordinating complex project timelines. Experience with Smartsheet is preferred, and willingness to take online training courses to gain expertise in this software is required.

The Project Administrator will help to support work related to a diversity of DoD projects, including updating Integrated Natural Resources Management Plans (INRMPs), updating Integrated Cultural Resources Management Plans (ICRMPs), and writing and compiling Air Force climate change assessments. Experience in these topics is preferred, but not required. However, a successful applicant will have an understanding for the importance of this work and will be willing to learn more about the regulatory guidance and processes used to support natural and cultural resources management on military lands.

Work location is dependent on the needs of the partner/project/role. In some instances, positions may require staff to be fully in-person. In other instances, hybrid or remote arrangements may be possible.

Required Job Qualifications

• Bachelor’s Degree in a relevant field (e.g. business, project management); OR a Bachelors Degree related to natural or cultural resources (e.g., ecology, anthropology, environmental sciences) and some professional experience in administration or project coordination.

• Experience working with project management software such as Smartsheet to develop a projects timeline, assign tasks, and monitor progress; and passion for seeking out creative solutions to technological and logistical challenges.

• Excellent writing skills and experience editing work for grammar, clarity, and consistent format.

• Proficiency with Microsoft Office Suite and Adobe Acrobat Pro.

• Excellent organizational and communication skills.

• Experience working independently and in a team setting.

• Must have a valid driver’s license or the ability to obtain a driver’s license by the employment start date.

• The successful candidate must be legally authorized to work in the U.S. by proposed start date; CEMML will not provide visa sponsorship for this position.

Preferred Job Qualifications

• Project Administration or Project Management certification.

• Experience running effort allocation reports and creating project dashboards.

• Experience with relevant project topics such as natural and cultural resources management, climate change adaptation, or threatened and endangered species management.

• Experience preparing and reviewing compliance documents (e.g., Endangered Species Act, National Historic Preservation Act, National Environmental Policy Act, Archaeological Resources Protection Act, Native American Graves Protection and Repatriation Act, etc.).

• Demonstrated knowledge of a variety of cultural resources and professional standards (e.g. archaeological (historic, prehistoric); historic built environment; cultural landscapes; properties of traditional, religious, and cultural significance; curation standards; tribal relations).

• Experience reviewing and refining project goals, establishing project objectives and timelines, and tracking project progress.

• Experience setting up new projects and customizing Resource Management in SmartSheet is highly desired.

Diversity Statement

Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties

Job Duty CategoryManaging project planning software

Duty/Responsibility

• Apply creative solutions and advanced software applications to develop project timelines, assign tasks, and monitor progress

Percentage Of Time60

Job Duty CategoryDocument Production/Review

Duty/Responsibility

• Prepare meeting materials and minutes. Prepare briefs, training presentations, and memoranda.

• Collate, track, review, and comment on data and reports from team members to ensure documentation and deliverables are complete and comply with professional/contractual standards.

• Prepare monthly progress reports.

Percentage Of Time25

Job Duty CategoryCommunication and coordination

Duty/Responsibility

• Communicate with project managers to receive tasks, report progress, and discuss daily challenges

• Communicate with team to instruct them on how to use this resource and ensure they are following the assigned timelines

• Attend internal team meetings and meetings with DoD clients

Percentage Of Time15

Application Details

Special Instructions to Applicants

Applicants must meet the minimum qualifications in the announcement to be considered for hire. Apply no later than May 28, 2024, for full consideration. Mailed or emailed applications will not be accepted.

Upload each of the items below individually as a Word Document (.doc), PDF (.pdf), or Rich Text Format (.rtf). Please note that incomplete applications cannot be considered. Please remove social security numbers and birth dates from application materials. A complete application consists of:

• Statement of Qualifications (one-page letter addressing each qualification described in the announcement) uploaded in the ‘Cover Letter’ slot.

• Resume

• References – please include within your application contact information for 3 professional references including at least one supervisor. References will not be contacted without prior notification to candidates.

  CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.

Conditions of EmploymentPre-employment Criminal Background Check (required for new hires), Valid Driver’s License, Special Requirements/Other - Must be able to comply with all applicable regulations to obtain a Department of Defense Common Access Card (CAC) and public trust clearance. Furthermore, candidates are required at a minimum to complete a NACI/SF85 and successfully pass a federal backgro

Search ContactJennie Anderson (Jennie.andersona@colostate.edu)

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,titleix@colostate.edu.

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,oeo@colostate.edu.

The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,oeo@colostate.edu.

Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) .

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

References Requested

References Requested

Minimum Requested3

Maximum Requested3

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Cover Letter

• Resume

Optional Documents